JOB OPPORTUNITY – EXECUTIVE ASSISTANT 

Reporting directly to the Director of Operations, the Executive Assistant will develop a one-on-one working relationship with the Storycatchers Executive team to help manage the complex schedules and diverse tasks required of their positions. The Executive Assistant also serves as a liaison to the board of directors and senior management teams, oversees special projects, and manages the day-to-day of our small, yet cozy, office.

A successful candidate will have access to a lot of information about the organization and have significant opportunities to make a positive impact on our programs and policies.

To apply, please send your cover letter and resume to kallen@storycatcherstheatre.org with the position title in the subject line.

 

Who should apply.

We’re looking for someone who enjoys organization – a tidy desk, checklists, maybe even an empty inbox. They should be sharp, strong communicators who can analyze a situation or process and anticipate needs. Successful candidates will get joy and motivation from helping others make their work easier. They will be at home in an intimate work environment, be able to work in confidentiality without drama and have the confidence and initiative to push projects forward or make things happen. We want a person who is accountable to their work, their colleagues, and our youth.

We are looking for an experienced Executive Assistant. A background in the arts or social services is not required and will not significantly influence our search.

 

Primary Responsibilities.

Assistance to Executive Director and Artistic Director.

  • Proactively understand ED and AD’s weekly, monthly and annual priorities.
  • Plan and coordinate the ED’s and AD’s schedules and ensure that those schedules are followed and respected.
  • Serve as a “gatekeeper” and “gateway”, creating win-win situations for direct access to the ED and AD’s time and offices.
  • Make scheduling of critical meetings a priority.
  • Work closely with the leadership to keep them well informed of upcoming commitments and responsibilities, following up as needed.
  • Anticipate next steps in ongoing projects and take an active role in laying the groundwork to execute them. 
  • Help the leadership to anticipate and address potential needs related to meetings.
  • Prepare for and follow up on internal and external meetings, including supporting the preparation of presentations as needed.

Coordination with Board of Directors.

  • Serve as primary administrative liaison support to our Board of Directors.
  • Develop a good working relationship with Board members.
  • Coordinate preparation for meetings, pre-read composition, and monthly news flashes.
  • Serve as the primary staff-support liaison to all board operating committees.
  • Maintain discretion and confidentiality in relationships with all board members.

Executive Communications.

  • Support the ED and AD with writing certain communication pieces and emails, proofreading articles or write-ups or helping edit communication items.

Office Management.

  • Maintain proper inventory of office supplies.
  • Onboard new employees with office and technology orientation.
  • Answer phones during business hours.
  • Other light office duties as needed.

Essential skills and qualifications.

  • Minimum two years’ experience in a complex office environment.
  • Exceptional attention to detail.
  • Ability to effectively communicate with a high degree of professionalism and confidence.
  • Proficiency in Microsoft Office Suite and demonstrated ability to quickly learn and administer cloud-based software platforms.
  • Customer Service mindset.
  • Energetic and entrepreneurial.

General required availability.

  • Full-time, 9am – 5pm weekdays with rare nights or weekends.

Compensation.

  • Salary Range: $39,000 – $45,000 per year.
  • Employee Health Insurance provided at no cost.
  • Paid professional development opportunities.
  • Generous PTO package:
    • Paid time off.
    • Most federal holidays.
    • Closed office between Christmas and New Year’s Day.

About Storycatchers Theatre.

For 34 years, Storycatchers Theatre has been empowering court-involved youth to craft and perform musical theatre from their own personal stories of growing up in Illinois’ underserved neighborhoods. Using an award-winning and transformational writing methodology, these youths develop the skills needed to successfully re-enter society and move beyond their histories to become peer mentors, civic influencers and agents of change in our community.